Vajra Healthcare manages your complete billing operations: every claim followed, every denial worked, every payment posted. Medical and dental billing, handled end to end, backed by a team with collective RCM expertise spanning over a decade.
We handle the complete revenue cycle for medical practices and dental providers. From the first eligibility check through coding, claims, payment posting, and denial appeals: every step is covered under one team.
We manage billing and revenue cycle operations for physician practices, specialty clinics, dialysis centers, home health agencies, hospice providers, DME suppliers, and laboratories. Every step of the process, handled completely.
We manage billing and revenue cycle operations for dental practices across all specialties: eligibility verification, CDT coding, claim submission, payment posting, and denial resolution, all covered.
We do not pick and choose which parts of billing are convenient to manage. We take responsibility for the entire process: from the first patient interaction to the final payment.
Coordinating patient visits within your existing system so the billing process starts with the right information in place.
Verifying patient and insurance details before any claim is created. Errors at this stage cause denials downstream: we catch them here.
Confirming active coverage, network status, benefits, deductibles, and patient financial responsibility before the visit.
Identifying which services require authorization, submitting requests, and tracking them through approval. Nothing moves forward without confirmation.
Accurate CPT and ICD code assignment, charge entry, and documentation review to ensure what is submitted reflects what was provided.
Electronic submission through clearinghouse with immediate monitoring. Rejections are caught and corrected before they reach the payer.
Insurance and patient payments posted accurately against each claim, reconciled against remittance to ensure nothing is missed.
Every denial is investigated for root cause, then pursued through reconsideration, redetermination, and every level of appeal until the claim is resolved or exhausted.
Outstanding balances followed up systematically across every aging bucket: 30, 60, 90, and 120 plus days, until collections reflect what your practice has billed.
Overpayments from insurance and patients reviewed, resolved, and processed accurately to keep your books clean.
Accurate balance statements prepared digitally, reflecting insurance payments, adjustments, and remaining patient responsibility.
Monthly reports on collections, denial trends, AR aging, and revenue performance. You always know exactly where your money stands.
Most billing companies submit your claims and move on. We follow every claim through to its resolution, work every denial, and report back so you are never left wondering.
Not submission and silence. We monitor, follow up, and escalate until every claim reaches a defined outcome.
Root cause analysis on every denial, followed by the full appeal path: because a rejected claim is not a closed case.
We work every aging bucket until your collections reflect what your practice has actually billed.
Monthly reports on collections, AR aging, and denial trends, in plain language, every month without exception.
Vajra Healthcare operates under strict data security and HIPAA compliance standards. Every team member works within a controlled environment with defined access, secure connectivity, and regular compliance training.
Our processes are structured around HIPAA requirements for handling Protected Health Information. All staff complete regular HIPAA compliance training.
All team members operate through secure, encrypted connections with access controls enforced at every level. Unauthorized access is blocked at the infrastructure level.
Patient data is accessed only by team members directly assigned to your account. Access is role based and monitored at all times.
Vajra Healthcare signs a Business Associate Agreement with every client before operations begin. This is a non-negotiable part of our onboarding process.
We conduct internal compliance reviews regularly to ensure our data handling, access controls, and security practices remain aligned with current healthcare regulations.
A full compliance documentation packet is available upon request, covering our security controls, PHI handling procedures, and HIPAA alignment.
Our billing teams are structured around the specific coding, authorization, and payer requirements of each specialty: not a one-size approach.
We structure our engagements based on your practice size, billing needs, and how much of the revenue cycle you want us to manage. Pricing is discussed during your consultation.
We manage your complete end to end revenue cycle. Our fee is a percentage of monthly collections: if you do not collect, we do not charge. Our performance is directly tied to yours.
A dedicated resource assigned to your account at a fixed monthly rate. Suited for larger practices, billing companies seeking operational support, or providers adding capacity to an existing in-house team.
If you need support for specific parts of the revenue cycle only, such as denial management, AR follow-up, or eligibility verification, we build a custom arrangement around your existing operations.
Schedule a consultation to walk through your current billing operations and understand exactly where Vajra Healthcare can step in.